Weekly updates relating to the Saratoga Woods Swim Team 2018 Season

May 14, 2018


The Dolphin News will be coming to you each week via email during the swim season.  BE SURE TO READ YOUR COPY EACH WEEK! This newsletter contains important information regarding swim meets, upcoming swim team events and volunteer jobs.


12:30 pm Begin setup (setup crew assignments listed at end of document. Additional help is always welcome!)

2:00 – 2:30pm Swimmers warm­-up

2:00 pm Parent volunteers check in w/ Bria Thompson (see volunteer job list HERE--please log into your SW member account to view document). If you will be at the meet, but have not yet signed up for a job, please contact Bria Thompson ASAP.

Parent volunteers meet with the “head” person for their position as follows:

• Timers, Recorders & Runners -- meet w/Linda LaCroix

• Stroke & Turn Judges – meet with Chris Newton

• Table workers -- meet with Brian Maguire

• Clerk of Course – meet with Andrea Taylor

2:25 pm All parent workers in position, ready to start

2:30 pm Meet begins

5:00 pm - 7:00 pm Pizza Feed (time approximate)

6:00 pm Ribbon ceremony and general meeting

PRACTICE MEET: Swimmer Information

At this meet, the kids swim all four strokes in order to log a baseline time for the season.

• Meet sheets will be posted on the fence.  Meet sheets list event(s) your swimmer is swimming (fly, back, breast, free, & relay) along with the heat and lane. It is helpful to bring a sharpie pen to write the heat & lane assignments on your swimmer’s hand.

• 6 and under swimmers will swim as many strokes as they can comfortably swim.

• Parents are responsible ​for ensuring that younger swimmers arrive at the Clerk of the Course in time for their events. Experienced older swimmers are responsible for getting themselves to the Clerk of Course on time. Please discuss with your swimmer the importance of listening for the announcer and paying attention as the meet progresses so that they don't miss their event. If you are unable to help your child get to his/her event because you are busy working, please enlist the help of another parent or an experienced older swimmer.

PRACTICE MEET: Parent Volunteer Information

• The practice meet is the time when parents learn their volunteer jobs. (see meet job assignments below)

If you need to change your position, please find a replacement and inform Bria Thompson ASAP so that she can update the job sheet

• The Stroke and Turn Judges will be instructed to fill out disqualification cards (DQ slips) liberally. It is better for the kids to learn at the practice meet what they can be disqualified for than at the first dual meet. The coaches will review all DQ slips with the kids during practice the following week. This is standard procedure.

View PRACTICE MEET VOLUNTEER JOBS here (Note:  in order to protect privacy, you must be logged into SW member account on the website in order to be able to access this documen

TEAM CAMPOUT:  Coming up on June 2.  Please watch for separate email with details from our organizers, Joseph and Erin Hulbert


If you have not already done so, please check your family's emergency contact information HERE and let me know that it is correct.  Please do this--mistakes happen!

Upcoming Events

May 15: 4:00-6:00

--Team suit pickup 

May 17: 3:15-4:45

--Team suit pickup

May 17: Team Pictures

--3:30:  Individual pics

--4:45: Team pics

May 20:  2:00-7:00PM

Practice Meet/Pizza Feed

May 28: No Practice

June 2:  

SW @ Cupertino Hills

June 2:

Swim team Campout (6pm)

June 9:

SW @ Greenmeadow


June 11:

New practice schedule:

11 & up AM practice


6 & under: 4:00pm

7 & 8’s: 4:30pm

9 & 10’s: 5:15pm

June 16:

SW @ Eichler

June 23:

Laurelwood @ SW

June 30:  BYE WEEK

--No Swim Meet

July 2-3:  Modified Practice:

--U-8's:  4:00-4:45

--9-and-up: 4:45-6:15


July 6 (6:00 pm):

Beat Brookside Potluck

July 7:

Brookside @ SW

July 12:   6:00pm

Dolphin Olympics!

July 15:  CHAMPS

July 15: Awards Dinner


The team needs someone to take over for Belinda Michaels as our Champs Meet Volunteer Coordinator. Please let me know if you can help.  


Please see recent email regarding Buddy Program sign-up's.  

Contact Carolin Weber with questions:

You will find out who your buddy is at the Practice Meet. The buddies will have a great time cheering each other on!

Questions?  Contact our Swim Team Director:

Sara Fotakis